58%
of the workday goes on "work about work": searching for information, chasing status updates, switching between tools.
[1] Asana, Anatomy of Work 2023 · 9,615 workersCustom software + AI for SMEs
Software built around your business, with AI that works for you.
Leave spreadsheets, paper and lost WhatsApp messages behind. We build your business software and automate the repetitive work, in a few weeks. And it's yours: no per-user fees.
- Demo with your logo, no commitment
- Data in the EU · GDPR
- Everything by video call
The data
Time goes into everything except the actual work
These aren't our numbers: they come from public studies. Click each source to check it.
28%
of their time is all sales reps actually spend selling. The rest: data entry, deal management and admin.
[2] Salesforce, State of Sales 2023 · 7,775 professionals22%
of small EU businesses (10–49 employees) use a CRM, compared with 61% of large companies.
[3] Eurostat, business software use 202360–70%
of working time goes on activities that could technically already be automated by combining AI with other technologies.
[4] McKinsey, The economic potential of generative AI 2023And in Spain, only 12.4% of companies with 10 or more employees use artificial intelligence [5]. Those who start now get ahead.
Sound familiar?
- A shared spreadsheet that only one person understands.
- Quotes go out and nobody follows up.
- Appointments, photos and orders lost in WhatsApp.
- Invoices that never get chased.
- Data copied by hand from an email, PDF or spreadsheet into another program.
- You tried an off-the-shelf tool and it didn't fit.
What we build
A system built around the way you work
You don't adapt to the software: the software is built with your steps, your terms and your fields.
CRM
Your custom CRM
Clients, quotes, jobs, appointments and documents in one place. On desktop and mobile.
⚡
Automations
Alerts for unanswered quotes, appointment reminders, invoices sent to your accountant. The system handles the repetitive work.
AI
AI applied to your business
Read PDFs and emails, sort incoming messages, draft replies and quotes, ask your data questions in plain language.
KPI
Business dashboard
Sales, outstanding payments and jobs in progress at a glance, without asking anyone.
API
Integrations
WhatsApp Business, email, calendar and the tools you already use. No more copying data by hand.
⌂
Web or desktop
In the cloud, for the whole team and on mobile, or as a program on your own computer. Your choice.
AI that works for you
Clear rules for repetitive work. AI for the tasks someone used to do by reading.
- Read documentsDelivery notes, invoices or orders arriving by email as PDFs: AI extracts the data and enters it into the system.
- Sort what comes inClassifies emails and WhatsApp messages: enquiry, order, issue or spam. Then creates the contact or task.
- Draft for youDraft replies, quotes and call summaries, so you only review and send.
- Ask your data"How much did we invoice this client this year?" "Which quotes are still unanswered?"
Always with a person reviewing what matters, only with your permission, and with AI providers that don't use your data to train their models.
# Quotes going cold when quote.status = "sent" and quote.days_without_reply >= 5 then create_task("Call " + client.name) notify(sales_rep, channel: "whatsapp") # AI: delivery notes arriving by email when email.attachment is PDF then data = ai.extract(attachment, [supplier, date, amount]) create_expense(data) # if unsure, a person reviews it # Tomorrow's appointments every day at 18:00 remind(appointments.tomorrow, channel: "whatsapp")
Time you get back
Every business saves something different. That's why we measure it with you.
Automations are designed for each case, so we don't promise a fixed number. Here's what a few hours a week add up to over a year, per person (46 working weeks):
2 h / week automated92 ha year per person: more than 11 working days.
4 h / week automated184 ha year per person: more than a month of work.
6 h / week automated276 ha year per person: almost 7 weeks.
Run your numbers
Only count repetitive tasks: copying data, searching for information, redoing quotes, calling to confirm appointments, preparing invoices… On the call we refine it with your figures, and during the pilot we measure it for real.
The calculation runs in your browser: nothing is sent.
How we work
From the first call to your system, in weeks
- 01 · 30 min
Video call
You show us how you work today, your spreadsheets and what slips through the cracks. Together we estimate the time you lose.
- 02 · 48 h
Demo with your brand
See your software with your logo, your colours and your terms. No commitment.
- 03 · weeks
First version
We start from a proven base and adapt it to you. We move your data across and refine it with your feedback.
- 04 · yours
It's yours
One-off payment, no per-user fees. The software and the data are yours, with optional maintenance.
Industries
For any business losing hours
Every industry has its own steps. That's why no two systems are the same.
Trades and installers
Quotes, site visits, job photos, subcontractors and payments.
Real estate
Property portfolio, buyers, automatic matching and viewings.
Clinics and centres
Appointments, reminders, packages and sessions.
Advisers and law firms
Case files, deadlines with alerts and hours per client.
Schools and academies
Students, groups, monthly fees and attendance.
Garages
Work orders, history by number plate and customer alerts.
Distribution
Orders, routes and each rep's accounts.
Technical services
Incidents, contracts and job reports from mobile.
Why custom, rather than yet another tool
| Spreadsheets and paper | Off-the-shelf software | Hilvan | |
|---|---|---|---|
| Fits how you work | Partly | No: you adapt to it | Yes |
| Cost | Hours every week | Per-user fee, every month, forever | One-off payment + optional maintenance |
| Automations and AI | No | Limited or paid extras | Whatever you need |
| Your data | In a file that breaks | On their servers, on their terms | Yours, in the EU or on your computer |
| Support | Nobody | Tickets | A real person who knows your system |
Security
Secure and compliant from day one
2FA
Two-step verification
Password plus a code from your phone to sign in.
⟳
Daily backups
Automatic backups of your data.
EU
Data in the EU
European servers, or your own computer.
§
GDPR built in
Export or delete a person's data in one click, and a signed data processing agreement.
Limited places · 3
Founding Client Programme
We're looking for 3 businesses to build their systems with, and then share their results with real numbers.
I want a place- Demo with your brand in 48 hours
- Free 4–6 week pilot with your real data
- We measure the time you save together
- In return: 20 minutes a week to tell us what to improve
- If you keep it, founder price: 50% off
- No lock-in: if it's not for you, you take your data
Frequently asked questions
How much does it cost?
It depends on what you need, which is why we start with a video call. It's a one-off payment for the project, with no per-user fees, plus optional maintenance. With the Founding Client Programme you try it before paying anything.
How much time will I save?
It depends on your processes. On the call we estimate it with your numbers and, during the pilot, we measure it before and after. We don't promise figures we haven't measured.
What do you do with AI and my data?
We only use AI where it adds value and with your permission. We work with providers that don't use your data to train their models, and a person always reviews what matters. If you prefer, the system works without AI.
We use spreadsheets and they sort of work.
Great: that means you already have a process. We turn it into a system that sends alerts, doesn't break and the whole team can use at once. And we move your data across for you.
What if you stop existing?
The software and the data are yours from day one, and we hand over documented code: any developer could carry on with it.
Is my data safe?
Safer than in a spreadsheet: two-step verification, daily backups, EU servers and a GDPR data processing agreement signed with you.
Do you work remotely?
Yes, everything happens by video call and phone, in Spanish business hours (CET). That's how we work with businesses anywhere.
Let's talk
30 minutes to see how much time you could get back
Tell us how you work today and within 48 hours we'll show you your system with your brand. No commitment.
Book a video call
Email us
WhatsApp
Or call us on +34 644 34 92 00. We reply within 24 business hours (Spanish time, CET).
Sources
- Asana, Anatomy of Work Global Index 2023 (9,615 knowledge workers in the US, UK, Australia, France, Germany and Japan).
- Salesforce, State of Sales 2023 (7,775 sales professionals in 38 countries).
- Eurostat, ERP and CRM use by enterprise size, 2023 (EU enterprises with 10 or more employees).
- McKinsey Global Institute, The economic potential of generative AI (June 2023). This is technical potential, not a forecast of actual automation.
- INE (Spanish National Statistics Institute), Survey on ICT and e-commerce use in companies, Q1 2024 (in Spanish).